PRIVACY POLICY

Your visit to Donsö Shipping Meet’s website is governed by the following terms and conditions. The website is owned and run by Donsö Shipping Meet AB, corp. reg. no 556845-5215, Donsö Hamnväg 44, SE-430 82 Donsö, Sweden. Contact details: email: info@donsoshippingmeet.com, mobile: +46 768-94 69 58.

Donsö Shipping Meet is responsible for the processing of your personal data and naturally we safeguard your privacy and protect your personal data in accordance with existing legislation and industry regulations. We comply with the laws and regulations that exist to protect the privacy of individuals. If you register via our website, your personal data is stored in order to enable us to fulfil our commitments to you. You can read about this in more detail below.

Personal data
Donsö Shipping Meet safeguards your privacy and respects and protects your personal data in accordance with existing legislation, industry regulations and other relevant standards. When you register your personal data, you are at the same time giving your consent for your data to be processed as described below. Personal data collected via the website or in some other way is confidential.

The submission of personal data to Donsö Shipping Meet is entirely voluntary, however if you choose not to submit the personal data listed below to us we will be unable to fulfil our contractual obligations to you and therefore cannot enter into an agreement.

Where does the personal data come from?
Personal data is collected via online forms on DSM’s website when as a customer you register to participate in the Donsö Shipping Meet event. The registration form only contains the information required in order to fulfil our commitment to you as a customer. The recipient of this personal data is the Data Processor, conference organiser Congresso AB, Östersund, Sweden.

What personal data is collected?

• Name
• Mailing address
• Email address
• Landline/mobile phone number
• Title
• Country
• Payment/invoicing details
• Any special dietary requirements

The Data Processors logistikpartner AB DFS, Västra Frölunda, Sweden, and Svensk Sjöfarts Tidnings Förlag AB, Gothenburg, Sweden, receive the following personal data:

• Name
• Email address
• Landline/mobile phone number

Purpose
The information you provide us with will be used to fulfil our commitments, to provide you with information and enable digital marketing in the run up to the forthcoming Donsö Shipping Meet event. The purpose of storing the personal data is to communicate ahead of, during and after Donsö Shipping Meet event. By “communicate”, we mean, for example, exhibition registrations and hotel bookings via the form on our website, sending confirmation, information and entry badges for the exhibition, the preparation of invoices and mailing of feedback forms. Company and contact details are stored in the finance system for invoicing purposes, in accordance with the Swedish Bookkeeping Act.

The personal data – name, email address and landline/mobile phone number – may be passed to business partners, approved by Donsö Shipping Meet, for processing on behalf of Donsö Shipping Meet, e.g. in connection with the production of the exhibition magazine, or to inform you about the forthcoming Donsö Shipping Meet event. If you wish to amend your data, contact Donsö Shipping Meet via email at: info@donsoshippingmeet.com.

Data minimisation – Privacy protection – Storage limitation – Special privacy risks
According to the basic principles of privacy protection, we do not collect any more information than is necessary. The information is only saved for the period of time for which it is needed, and the data is not used for any purpose other than for the purpose it was originally collected. The processing of personal data is not associated with any special risks relating to individual freedoms and rights.

How long is the data saved for?
Storage limitation – The data is not saved for any longer than is necessary, which means from the date of registration until the event has been carried out and all commitments to the customer have been fulfilled. Other legislative requirements are observed that mean the data must be saved for a certain period of time, for example for bookkeeping purposes and tax legislation rules. Information about special dietary requirements is deleted immediately following the event. Email addresses and phone numbers are used to inform about forthcoming Donsö Shipping Meet events. The data is subsequently deleted.

What is the relevant classification?
It is mainly “ordinary” personal data that is processed, with the exception of “sensitive data” in the form of information about individuals with special dietary requirements. Once the information has been passed to the supplier providing lunch/dinner, the information is anonymised.

What is the lawful basis?

• Consent – new registrations at donsoshippingmeet.com
• Contract
• Balancing of interests – Maintain effective customer contact, providing information about DSM2025 to participants from DSM2023
• Individual grounds – possible special dietary requirements
• Legal obligation – Requirement of bookkeeping and tax legislation

Removal of personal data
As a user of Donsö Shipping Meet’s website, you may revoke your consent at any time. If you wish to have your data removed, contact Donsö Shipping Meet via email at: info@donsoshippingmeet.com.

Data subjects are entitled to have access to, and rectify and delete registered data:

• Right to have personal data deleted
• Right to have personal data rectified
• Right of access
• Right to request restriction of processing
• Right to object to processing
• Right to data portability

These rights can be exercised by emailing a request to info@donsoshippingmeet.com. The data subject’s request will be responded to promptly and within one month. We document those who do not wish to receive mailings, as well as those who wish us to remove registered data. However, other legislative requirements are observed that mean the data must be saved for a certain period of time, for example for bookkeeping purposes and tax legislation rules. According to the lawful basis – Requirement of bookkeeping and tax legislation.

Data subjects have:

• The right to submit a complaint to a supervisory authority.

Filming and photography
As a participant in Donsö Shipping Meet you are a visitor to our event, which is filmed and photographed for the purposes of providing information and advertising. Donsö Shipping Meet may use these images/films via its own and business partners’ channels, approved by Donsö Shipping Meet.

Cookies
This website uses cookies to improve your experience. Cookies are small pieces of data stored on your computer to communicate with our website. This data is used to add functionality and to analyze our website’s traffic.

Most browsers automatically accept cookies. If you wish to restrict, block or delete cookies, you can do this via your browser’s settings page. This has to be done on every device you want your changes to apply to.

You have the option to accept cookies or select only necessary ones. If you do not make a choice, no cookies are set.

You can also learn more about the cookies used on the website in our Cookie Policy.

Copyright and trademarks
Donsö Shipping Meet AB owns the copyright on all content, irrespective of the form, on the website. This means that content in the form of, for example, various types of texts, films and images is legally protected by copyright law and by the trademarks act, unless otherwise stated. The material that is published via the website is either Donsö Shipping Meet’s property, or the property of a third party with which Donsö Shipping Meet cooperates. The material may not be used by you for anything other than what is required in order to use the websites according to applicable terms and conditions. You are therefore not entitled to copy, distribute, forward or in any other way make the material available without the written consent of Donsö Shipping Meet, unless otherwise stated. Contact Donsö Shipping Meet by email: info@donsoshippingmeet.com.

Disclaimer
Donsö Shipping Meet can make no guarantees regarding availability or function. Donsö Shipping Meet cannot be made responsible for the legality of the content of other websites we may provide links to from our website. Neither are we able to guarantee that published links are functional.

v7.2024-11-28