PRIVACY POLICY

Your visit to Donsö Shipping Meet’s website is governed by the following terms and conditions. The website is owned and run by Donsö Shipping Meet AB, company registration number 556845-5215, Donsö Hamnväg 44, SE-430 82 Donsö, Sweden. Contact details: email: info@donsoshippingmeet.com, mobile: +46 768-94 69 58.

Donsö Shipping Meet is responsible for the processing of your personal data and naturally we safeguard your privacy and protect your personal data in accordance with existing legislation and industry regulations. We comply with the laws and regulations that exist to protect the privacy of individuals. If you register via our website, your personal data is stored in order to enable us to fulfil our commitments to you. You can read about this in more detail below.

Personal data
Donsö Shipping Meet safeguards your privacy and respects and protects your personal data in accordance with existing legislation, industry regulations and other relevant standards. When you register via our website, your personal data is processed in accordance with this Privacy Policy and the applicable lawful bases described below.

The submission of personal data to Donsö Shipping Meet is voluntary. However, if you choose not to provide the personal data required for registration, we will be unable to fulfil our contractual obligations and therefore cannot complete your registration.

Where does the personal data come from?
Personal data is collected via online forms on DSM’s website when as a customer you register to participate in the Donsö Shipping Meet event. The registration form only contains the information required in order to fulfil our commitment to you as a customer. The primary recipient of this personal data is the data processor, conference organiser Congresso AB, Östersund, Sweden.

What personal data is collected?

• Name
• Mailing address
• Email address
• Landline/mobile phone number
• Title
• Country
• Payment/invoicing details
• Any special dietary requirements

The Data Processors logistikpartner AB DFS, Västra Frölunda, Sweden, and Svensk Sjöfarts Tidnings Förlag AB, Gothenburg, Sweden, receive the following personal data:

• Name
• Email address
• Landline/mobile phone number

Purpose
The personal data you provide is used to fulfil our commitments to you, to administer your participation in the event, and to communicate information related to Donsö Shipping Meet before, during, and after the event. By “communicate”, we mean, for example, exhibition registrations and hotel bookings via the form on our website, sending confirmation, information and entry badges for the exhibition, the preparation of invoices and mailing of feedback forms. Company and contact details are stored in the finance system for invoicing purposes, in accordance with the Swedish Bookkeeping Act.

The personal data – name, email address and landline/mobile phone number – may be shared with selected service providers and business partners acting on behalf of Donsö Shipping Meet, e.g. in connection with the production of the exhibition magazine, or to inform you about the forthcoming Donsö Shipping Meet event. If you wish to amend your data, contact Donsö Shipping Meet via email at: info@donsoshippingmeet.com.

Data minimisation – Privacy protection – Storage limitation – Special privacy risks
According to the basic principles of privacy protection, we do not collect any more information than is necessary. The information is only saved for the period of time for which it is needed, and the data is not used for any purpose other than for the purpose it was originally collected. The processing of personal data is not associated with any special risks relating to individual freedoms and rights.

How long is the data saved for?
Personal data is stored only for as long as necessary to fulfil the purposes for which it was collected. Registration data is generally retained until the event has been completed and all related obligations have been fulfilled.

Contact details may be retained for a longer period in order to provide information about forthcoming Donsö Shipping Meet events, unless you object to such communications. Data that must be retained for legal or accounting purposes is stored in accordance with applicable legislation.

What is the relevant classification?
In limited cases, we may process information about special dietary requirements. Such information is handled with particular care and is used solely for the purpose of meeting participants’ needs during the event.

Information about dietary requirements is shared only with relevant suppliers for the purpose of providing meals and is deleted as soon as it is no longer necessary for that purpose.

The processing of personal data is based on one or more of the following lawful bases:

• Performance of a contract (event registration and participation)
• Consent (where explicitly obtained, e.g. for marketing communications)
• Legitimate interests (maintaining effective communication with participants regarding forthcoming events)
• Legal obligation (bookkeeping and tax legislation)
• Special categories of data (e.g. dietary requirements), processed only where necessary and with appropriate safeguards

Removal of personal data
As a user of Donsö Shipping Meet’s website, you may revoke your consent at any time. If you wish to have your data removed, contact Donsö Shipping Meet via email at: info@donsoshippingmeet.com.

Data subjects are entitled to have access to, and rectify and delete registered data:

• Right to have personal data deleted
• Right to have personal data rectified
• Right of access
• Right to request restriction of processing
• Right to object to processing
• Right to data portability

These rights can be exercised by emailing a request to info@donsoshippingmeet.com. The data subject’s request will be responded to promptly and within one month. We maintain a record of individuals who have opted out of communications or requested deletion, in order to ensure their preferences are respected. However, other legislative requirements are observed that mean the data must be saved for a certain period of time, for example for bookkeeping purposes and tax legislation rules. According to the lawful basis – Requirement of bookkeeping and tax legislation.

Data subjects have:

• The right to submit a complaint to a supervisory authority.

Filming and photography
As a participant in Donsö Shipping Meet, you may be photographed or filmed during the event for documentation, information, and marketing purposes. Such processing is based on our legitimate interest in promoting and documenting the event. If you object to being photographed or filmed, please contact us or inform event staff on site.

Cookies
This website uses cookies to improve your experience. Cookies are small pieces of data stored on your computer to communicate with our website. This data is used to add functionality and to analyze our website’s traffic.

Most browsers automatically accept cookies. If you wish to restrict, block or delete cookies, you can do this via your browser’s settings page. This has to be done on every device you want your changes to apply to.

You have the option to accept cookies or select only necessary ones. Non-essential cookies are only set after you have provided your consent. Necessary cookies may be set in order to ensure the proper functioning of the website.

You can also learn more about the cookies used on the website in our Cookie Policy.

Copyright and trademarks
Donsö Shipping Meet AB owns the copyright on all content, irrespective of the form, on the website. This means that content in the form of, for example, various types of texts, films and images is legally protected by copyright law and by the trademarks act, unless otherwise stated. The material that is published via the website is either Donsö Shipping Meet’s property, or the property of a third party with which Donsö Shipping Meet cooperates. The material may not be used by you for anything other than what is required in order to use the websites according to applicable terms and conditions. You are therefore not entitled to copy, distribute, forward or in any other way make the material available without the written consent of Donsö Shipping Meet, unless otherwise stated. Contact Donsö Shipping Meet by email: info@donsoshippingmeet.com.

Disclaimer
Donsö Shipping Meet can make no guarantees regarding availability or function. Donsö Shipping Meet cannot be made responsible for the legality of the content of other websites we may provide links to from our website. Neither are we able to guarantee that published links are functional.

Version 8 – 14 January 2026