What’s included & logistics – for exhibitors

Exhibition stands

The exhibition stands at DSM are a fixed sized and are all-inclusive — equipped with everything essential you need for your meetings. Keep it simple and just bring your roll-up and a computer if needed and you’ll be all set. The stands are delivered by Space Production, one of Scandinavia’s largest companies in the production of exhibition stands, complete exhibitions and large-scale corporate events.

Price exhibition stand
Price per exhibition stand is 54 000 SEK (excl 25% Swedish VAT). Price in EUR is approx 4 704 (excl 25% Swedish VAT). Of course you are welcome to sign up for more than one stand.

Price exhibition personnel
Two persons are included in the cost of the exhibition stand. If more than two people attend, the fee is 6 400 SEK (excl 25 % Swedish VAT) for each additional person. Price in EUR is approx 557 EUR (excl 25% Swedish VAT).

The registration fee includes speed meeting bookings, lunch, coffee and refreshments for both days. Further more the Banquet on September 2. The fee also includes a chartered boat transfer between Gothenburg and Donsö.

As registered exhibition personnel you are free to take part of all seminars, the Commercial & Financing Meet, the Fishing Meet, the Safety Meet, Sjöfart & Sjöförsvar – Ledning och skydd av sjöfarten, the HR Meet and the Research & Innovation Meet. You do not have to register separately!

Price Dinner only
The cost to attend the Banquet dinner only is SEK 1 950 (excl Swedish VAT). Price in EUR is approx 170 EUR (excl Swedish VAT).

Exhibition stands
We use the Octanorm system, mdf and aluminium. Stand measurement is 2 m (depth) x 2.5 m (width), in total 5 square meters.

Exhibition stand position in the exhibition area is allocated by the end of June 2025. It is not possible to choose your stand position. Taken into consideration is for example date of registration, number of stands per exhibitor, special requirements etc.

Hall map DSM2025

Each stand includes:

Two high tables
Four bar stools
Electricity, two electrical sockets
Two long arm spotlights
Fascia board with your company name in white on a blue background
Wifi

Carpet in Exhibition stands.

Of course you are welcome to sign up for more than one stand.

Extra equipment

If you would like to book some extra equipment, Space Production has set up a DSM order catalogue with options. Information regarding extra equipment will be provided by email to exhibitors in good time before the event.

To get the prices in the order form, additional orders should be placed in the DSM order catalogue before July 31.
Orders placed between August 1 – August 11 will result in a 100 % price increase.
Deadline for placing orders August 11.
For Print products, you will need to supply Space Production with printable files before July 31.
For AV files you will need to supply Space Production with AV files before July 31.
Artwork guidelines.

If you have any questions about the stand or extra equipment please contact Space Production by email: dsm@spaceproduction.se

Service Center at the Information Desk
Space Production will be present during the event. Contact the information desk situated in the Entrance Hall of the exhibition area.

Logistic service

Logistic Service – Transportation of exhibitor goods

AB DFS provides global supply, logistics and forwarding services for maritime vessels and is Donsö Shipping Meet’s logistical partner for transportation of exhibitor goods to and from the island of Donsö. DFS is situated in the harbour of Fiskebäck.

Transportation process
The transportation process is described in five easy steps, and we have also listed frequently asked questions – FAQ. Please take part of the information here.

Please note that detailed information regarding transportation of goods from Fiskebäck to Donsö will also be sent by e-mail to exhibitors in good time before the event.

Deliveries
Deliveries of exhibition goods are to be made to:
AB DFS
Fiskebäcks Hamn 7
426 58 Västra Frölunda
Sweden

Labeling goods
Mark the goods “DSM” together with your Company name and Stand number. All packages must be labeled with the exhibitor’s full name and exhibition Stand number. If this requirement is not met the packages will be considered low priority and might not be delivered in time.

Times for delivery to DFS

Goods are to be delivered to DFS on August 18 – August 22
Deadline for delivery to DFS: August 22
Goods will be placed in exhibitor’s stand when build-up begins on August 31.
Exhibitors are responsible for unpacking the goods in the stand on August 31 or September 1.
Exhibitors are responsible for packing the goods in the stand for return shipment on September 3.

DSM Logistical Form
The DSM Logistical Form must be used for all transportation to the island of Donsö. Exhibitors will get information by e-mail in good time before the event. You can also download the Logistical Form here and Logistical Form Example here. Deadline for sending the Logistical Form to DFS: 2025-08-11

Return shipment
Returning goods to the exhibitor’s address or for arrangements for onward transport must be booked at DFS. The exhibitor is responsible for packing the goods for the return shipment. The exhibitor’s account number at the transport company of choice will be used for the return shipment. If this is not listed, DFS will use their transport company instead, and this will be accompanied by an extra fee.

PLEASE NOTE
All goods that you intend to send back via DFS (after the exhibition) should be packed ”ready to be shipped” before you leave the island. No goods should be left behind in your stand unpacked, if this is the case your organization will be subject to an extra fee. Please also consider that unpacked goods will be subject to a higher risk of damage during transport from Donsö to the mainland.

Service Center during the event
DFS will be present in the Service Center at the Information Desk situated in the Entrance Hall in the exhibition area.

Contact
Contact Carl Forsman at AB DFS for questions regarding transportation or delivery@dfs-ab.se

Terms and conditions

Terms of payment

The payment should be made in advance. An invoice from Congresso AB will be sent to the e-mail address provided in the registration process.

Registration fee will be invoiced in April, 2025 or later, if registered later than April, 2025
Exhibition stand will be invoiced in April, 2025 or later, if registered later than April, 2025
Interest will be charged on payments made after due date

Cancellations policy

Notification of cancellation must be made in writing by sending an e-mail to Congresso AB info@congressoab.se explaining reason for the cancellation.

In the event of a cancellation before January 1, 2025 the charge will be 30% of the cost.
In the event of cancellation after January 1, 2025, the charge will be 100% of the cost

Name change

It is permitted to make a name change and transfer registration to a colleague. Notification of this name change must be sent in an e-mail to Congresso AB.

Cost of accommodations

If the hotel reservation has been made through the registration process, an invoice of the hotel cost will be sent separately via e-mail from Congresso AB to the e-mail address provided.

In the event of your cancellation of hotel reservation after June 2, 2025 the charge will be 100% of the cost.

Costs extra equipment

Extra equipment in exhibition stand for example Graphic products ordered from DSM order catalogue, set up by Space Production, that has been produced, will not be reimbursed in case of cancellation.

What's included, extra equipment & logistic service

Exhibition stands

Extra equipment

Logistic service

Logistic Service – Transportation of exhibitor goods

Terms of payment

Cancellations policy

Name change

Cost of accommodations

Costs extra equipment

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