What’s included & logistics – for exhibitors

What you get for the price

The exhibition stands at DSM are a fixed sized and are all-inclusive — equipped with everything essential you need for your meetings. Keep it simple and just bring your roll-up and a computer if needed and you’ll be all set. The stands are delivered by Space Production, one of Scandinavia’s largest companies in the production of exhibition stands, complete exhibitions and large-scale corporate events.

Price
Price per exhibitor stand is 40,000 SEK (50,000 SEK incl Swedish VAT). Price in EUR is approx 3,855 (approx 4,818 EUR incl Swedish VAT).

Exhibition personnel
Two persons are included in the cost of the exhibition stand. If more than two people attend, the fee is 5000 SEK (6250 incl Swedish VAT) for each additional person.

The registration fee includes speed meeting bookings, lunch, prepared by Isbolaget, coffee and refreshments for both days. Further more the Banquet dinner, prepared by Pensionat Styrsö Skäret, in the harbor of Donsö on September 3rd. The fee also includes a chartered boat transfer between Gothenburg and Donsö.

Exhibition stands
We use the Octanorm system, mdf and aluminium. Stand measurement is 2 m (depth) x 2.5 m (width), in total 5 square meters.

Each stand includes:

Two high tables
Four bar stools
Electricity, two electrical sockets
Two long arm spotlights
Fascia board with your company name in white on a blue background

Of course you are welcome to sign up for more than one stand.

Extra equipment
It’s possible to buy extra equipment. For more info, click here.

Service Center at the Information Desk
Space Production will be present in the Service Center at the information desk situated in the Entrance Hall of the exhibition area during the event.

Logistics service

Transportation of exhibitor goods
AB DFS provides global supply, logistics and forwarding services for maritime vessels and is Donsö Shipping Meet’s logistics partner for transportation of exhibitor goods to and from the island of Donsö. DFS is situated in the harbor of Fiskebäck. Detailed information regarding transportation of goods from Fiskebäck to Donsö will be sent by e-mail to exhibitors in good time before the event.

Deliveries
Deliveries of exhibition goods are to be made out to:
AB DFS
Fiskebäcks Hamn 7
426 58 Västra Frölunda
Sweden

Labeling goods
Mark the goods “DSM” together with your Company name and Stand number. All packages must be labeled with the exhibitor’s full name and exhibition Stand number. If this requirement is not met the packages will be considered low priority and might not be delivered in time.

Times for delivery to DFS

Goods are to be delivered to DFS on August 26, August 27 or August 28, 2019
Deadline for delivery: August 28, 2019.
Goods will be placed in exhibitor’s stand when build-up begins on September 2nd, 2019.
Exhibitors are responsible for unpacking the goods in the stand.
Exhibitors are responsible for packing the goods in the stand for return shipment.

Logistic Service Form
A Logistic Service Form must be used for all transportation to the island of Donsö. Exhibitors will get information by email in good time before the event. You can download the Logistic Service Form here and an example of who to fill in the form here. Deadline for sending the Logistic Service Form: 2019-08-16.

Return shipment
Returning goods to the exhibitor’s address or for arrangements for onward transport must be booked at DFS. The exhibitor is responsible for packing the goods for the return shipment. The exhibitor’s account number at the transport company of choice will be used for the return shipment. If this is not listed, DFS will use their transport company instead, and this will be accompanied by an extra fee.

PLEASE NOTE

All goods that you intend to send back via DFS (after the exhibition) should be packed ”ready to be shipped” before you leave the island. No goods should be left behind in your stand unpacked, if this is the case your organization will be subject to an extra fee. Please also consider that unpacked goods will be subject to a higher risk of damage during transport from Donsö to the mainland.

Service Center during the event
DFS will be present in the Service Center at the Information Desk situated in the Entrance Hall in the exhibition area.

Contact Carl Forsman at AB DFS for questions regarding transportation.

Terms and conditions

Terms of payment
Payment should be made in advance. An invoice from Congresso AB will be sent to the e-mail address provided in the registration process.

• Registration fee will be invoiced in April 2019
• Stand rental will be invoiced in April 2019
• Interest will be charged on payments made after due date

Cancellations policy
Notification of cancellation must be made in writing by sending an e-mail to Congresso AB. In the event of a cancellation before January 1st, 2019 the charge will be 30% of the cost. After January 1st the cancellation charge will be 100% of the cost.

Name change
It is permitted to make a name change and transfer registration to a colleague. Notification of this name change must be sent in an e-mail to Congresso AB.

Cost of accommodations
If the hotel reservation has been made through the registration process, an invoice of the hotel cost will be sent separately via e-mail from Congresso AB to the e-mail address provided.

What's included & logistics service

What you get for the price

Logistics service

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